• A quorum was met.
• The minutes of the last IGRA Board Meeting, November 9, 2012, which was held at the Tuscany Casino and Suites, Las Vegas, Nevada were approved.
• n the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. While this was the plan, no one mentioned if the Committee meetings occurred.
• The IGRA President went around the tables and had everyone introduce themselves.

• The President said that he has appointed some IGRA Committee Chairs but not all. The Committees and Chairs were called off so rapidly I did not get all of them. The President also stated that there were about five additional Chairs that he wanted to fill but has not yet contacted the personnel he desires. The filled Committee Chairs are:
  • Membership - Larry Lindstrom
  • By Laws - Benjamin Avant
  • Budget - David Hill
  • Nominations - Frank Mazzo
  • Dance - Gene Fraikes/Wade Earp
  • Finals - Janie Van Santen
  • Women's Outreach - Kamy Bowles
  • Hall of Fame - Roger Bergmen
  • Arena - Heather Murray
  • Judges - Mike Lentz
  • Animal Issues - Kelly Peebles
  • Archives - Brian Rogers
  • Health & Safety - Kelly Peebles
  • Internet Technology - Larry Lindstrom
  • Gay Games - Judy Munson
• President Barry went on to say we should meet as an organization which affiliates with other gay groups, such as Bears and Leather clubs.
• Presently there are about 3,000 members of IGRA. A few years ago IGRA had 4,500 members. We need to grow.

• Gene Fraikes simply said that the Royalty Team has met.

• The Secretary stated that he had 1,000 copies of the 2013 Rodeo Rules Handbook printed.
• Again copies will be mailed to all Association, but individual members will have to go to the IGRA Store and request a book. There will not be a charge for sending out the individual books.
• He went on to say the Rodeo Rules and the By Laws were in good shape, but Standing Rules still have some duplicative numbering issues.
• Finally the Secretary said that three Associations have no Trustee.

• The Treasurer said that the December 2012 financials are posted on the website.
• He mentioned that Bud Light had paid their sponsorship monies for the 2012, and he expects the year 2013 to be the same amount of sponsorship.
• The Treasurer went on to say he expects there to be 13 rodeos on the circuit this year.

• Mr. Barry, last year's Auditor, said there were 95 line items, and therefore he audited 10%.
• He then said that there were no discrepancies and all is OK.

• It was stated that the Trustees will meet after the Board Meeting, which will be followed by an EPRB meeting.

• Associations must remember to update their Membership Lists frequently.
• There was a discussion on the importance of the Director and Officer Insurance.
• The cost of this insurance depends on the number of Associations holding rodeos, rodeo schools, and those Association not holding rodeos but still want to be insured.

• Membership - It was determined that OGRA does not have to be a 501(c) 3. It was further stated that there are now 25 IGRA Association.
• By Laws - no report.
• Rodeo Rules - no report.
• Community Outreach mentioned that their charity is "Cancer is a Drag" and this charity was approved.
• Budget - there are no changes. I asked if there was a budget this year for Archives, and was told there is.
• Marketing/Media Relations - Brian Helander spoke and said he willing takes on Public Relations, but believes the skill set of Marketing is quite different. He recommends another person be appointed to Marketing.
• Nominating - no report.
• Dance - The Dance efforts at University needs to be supported. We have a minimum bar bill of $ 350 to cover. Dance starts at 7 PM Saturday night. It was stated that Wade Earp's father had been admitted to Hospice, so Wade did not attend University.
• Women's Outreach - no report.
• University - 73 people were pre-registered to be in attendance, and 53 of those are students. More students arrived without pre-registering, but I do not have those numbers. They are short 15 room nights with the hotel, but think they can get that cost eliminated.
• Convention - The hotel contract for the 2013 Convention in San Diego, CA has been signed. GSGRA is holding a raffle on giving away a free a suite at Convention.
• Hall of Fame - no report.
• Arena/Chute - Four rodeo have yet to invite officials. And officials are becoming a scarce commodity.
• Judges - no report.
• Auditor - Ron Trusley had a report on Score Keepers and classes to be held as seminars.
• Association Presidents - no report.
• Animal Issues - no report.
• Archives - Frank Harrell gave the report for Brian Rogers. The Archives. There was a discussion on recent acquisitions to the Archives: notably Paul VerBurg paintings, and buckles and pins. The Archive Committee will continue to work with Out West.
• Gay Games - no report.
• Health & Safety - no report.
• Joint Certification - Ron Trusley stated that in post rodeo forms and evaluations, if a contestant gives a "3" or lower, please add narrative. Without a narrative there is no direction for improvement.
• Social Media - Will be chaired by Nichol Hillman, Peter Calabreze, and Laura Scott. There was no report.
• The meeting was temporarily adjourned for lunch.
• Insurance was a major discussion after lunch and Kaliff Insurance made a major presentation which was well received.
• Finals - Finals will be in Ft Work in 2013. The host hotel will be the Hilton in Arlington, TX. The dates for Finals are October 18-29, 2013.

• The President discussed Insurance for the Associations, and said that the new Corporate Auditor will be Jabby Lowe.
• Earlier in the IGRA Board meeting, Ed Barry had said he would later relate which Committees he has yet to make a decision on. I asked him to name the Committees and NOT his thinking of who would chair the, as that is privileged information. He responded with these are the Committees who do not yet have a Chair.
  • Rodeo Rules
  • Marketing
  • University
  • Joint Certification
  • Strategic Planning
  • Growth & Alliance
• My second issue was to request Ed Barry to speak with the current Webmaster to remove photos of members who have passed on, and those Trustee photos who are no longer Trustees.

Trustees Meeting

Crowne Plaza Hotel, St. Louis, Missouri
January 11, 2013

1. The meeting was called to order at 3:02 PM
2. A Roll Call was made of all attendees.
3. The minutes of the last Trustee meeting which was held at the Tuscany Casino and Suites, Las Vegas, Nevada were approved.
4. Old Business - there was no Old Business.
5. New Business
   • Kelly Peebles said their rodeo will be held August 9-11, 2013.
   • Las Vegas rodeo, NGRA, asked for a Variance to use Jr. Bulls in lieu of Steers. The motion was approved.
6. After the Trustee Meeting, there will be an EPRB
7. The Trustees meeting adjourned at 3:06 PM

   Respectfully Submitted,
   Tom Lott
   ASGRA Trustee

There was an EPRB meeting following the Trustees meeting

Respectfully submitted by Tom Lott, ASGRA trustee