Board Meeting

1. At 10:46 AM the President called the IGRA Board Meeting to order. The entire Executive Board was present as well as most of the Trustees. A few Trustees were not present due to work schedules or finances at their home cities.
   • A quorum was met.
   • The minutes of the last IGRA Board Meeting, January 17, 2014, which was held at the Crowne Plaza, St Louis, MO, were approved.
   • On the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. While this was the plan, no one mentioned if the Committee meetings occurred.
   • The IGRA President went around the tables and had everyone introduce themselves.
2. President's Report
   • The President has formed a new committee headed by Randy Edlin, TGRA. The committee will have seven members, and its purpose is to review and clean out past procedures involving placing "members in bad standing." They are also to ensure the recent bylaw changes are compliant with the will of the IGRA BOD.
   • At the GLBT Expo show in New York, Brutus, IGRA's hand cranked bull was repaired. Bam Bam, IGRA's second hand cranked bull, still needs to have a base built for it.
   • The President had spent time with James Ramey from Anheuser Busch to review monies agreed to be provided by Anheuser Busch to IGRA, but not yet received.
   • The President mentioned that Jabby Lowe continues to be IGRA's Auditor; Benjamin Avant continues to be our Bylaws Chair; and that Clint Coil has taken over the Rodeo Rules Chair.
   • He mentioned the continuing need to support the work of Judy Munson, and her Gay Games 9 Rodeo Committee. Our Rodeo will be at the Summit County Fairgrounds in Hudson, Ohio on August 10th and 11th. Charlie's Saloon and Dance Hall will be open next door.
3. Vice President's Report
   • The Vice President said that informational packets have been sent to Associations with Royalty.
   • Royalty's goal this year is to raise $ 15,000. They are 50% toward their fund raising goal.
   • There will be at least three members of Royalty at the Gay Games 9 Rodeo in Hudson, Ohio.
4. Secretary's Report
   • The Secretary stated that rodeo reports, pre and post Trustee Minutes should be as detailed as possible.
   • Please add Stock Contractor Reports and Contracts, if appropriate.
   • There have been no additional EPRB issues presented to the Trustees.
5. Treasurer's Report
   • The Treasurer said that the 2013 World Gay Rodeo Finals Financials are posted on the IGRA Web Site.
   • He mentioned five Associations still owe Director & Officers Insurance money to IGRA.
   • He has invoiced all appropriate bills due, so please send in these funds as soon as possible.
6. Trustee Chair
   • It was stated that the Trustees will meet after the Board Meeting, but that there will be no EPRB meeting.
7. Administrative Assistant
   • Associations must remember to update their Membership Lists frequently.
   • There was a discussion on the importance of the Director and Officer Insurance, so please pay the invoices David Hill sends to your Associations.
   • Rodeo Insurance should be gotten at least 30 days prior to the Rodeo.
   • The Stock Contractor's Insurance should also be on time, and sent to the Administrative Assistant.
   • World Gay Rodeo Finals has had only one Nomine for Grand Marshall so IGRA will extend the deadline to July for additional nominees.
   • When rodeos are being held, you might consider have rain insurance.

   [The IGRA BOD adjourned for lunch at 12:06 PM and reassembled after lunch at 1:08 PM.]

8. General Announcements, Issues, and Committee Reports
   Corporate Auditor recommended that two delinquent bills of $ 100 each be simply written off as debts which are defaulted on.
   • There were no Standing Committee reports from Membership; Bylaws; Rodeo Rules; Marketing; Nominating; Dance Competition; Women's Outreach; IGRA University; Annual Convention; Arena Directors; Chute Coordinators; Judges; Auditor, Secretary, Scorekeepers; and Association Presidents.
   • Dan Nagel gave a brief report on 2014 World Gay Rodeo Finals.
     • The 2014 Final Budget is approximately $ 107,000
     • Support from the IGRA Web Site has been slow
     • We need more Social Media and Banner Support
     • Ken Pool has been removed from the program at his request
     • There will be Saturday Night entertainment at WGRFs
     • We have a Vendor Chair
9. Old Business - there was no Old Business.
10. New Business
    • There is a new Disciplinary Processes Resolution Chair, as mentioned earlier
    • The slight revision to the IGRA 2014 was approved.
    • Some pending contracts were reviewed
    • Those rodeo applications submitted so far for 2015 were approved
    • 2015 IGRA University will be held in San Antonio, TX.
    • 2015 IGRA WGRF will be held at South Point, Las Vegas, NV
11. Association Announcements were made.
12. The IGRA Board Meeting was adjourned at 4:32 PM.

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    Trustees Meeting

    1. The meeting was called to order at 4:40 PM.
    2. A Roll Call was made of all attendees. There were thirteen Trustees present.
    3. The minutes of the last Trustee meeting which was held at the Crowne Plaza, St Louis, MO, were approved.
    4. All of the previous minutes of Trustees at Santa Fe; St Louis; Teleconference; Phoenix; Dallas; Fort Lauderdale; Palm Springs; and Las Vegas were approved in bulk.
    5. Old Business - there was a mistake in one Recertification of an Arena Director at the last Trustee Meeting. The error could not be administratively corrected, so the Trustees voted again to not recertify the one individual Arena Director.
    6. New Business - there was no New Business.
    7. After the Trustee Meeting, there will not be an EPRB Meeting.
    8. The Trustees meeting adjourned at 4:56 PM.

       Respectfully Submitted,

       Tom Lott
       ASGRA Trustee

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