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International Gay Rodeo Association
IGRA Annual Convention Setup And Technical Requirements
Purpose This document is intended as a guide to the convention committee to use for research, planning and budgeting in selecting a hotel. It can also be used as a technical reference to any hotel which the committee is considering bids from. Where possible, items are listed with some flexibility in mind. If the committee or hotel has any questions concerning these requirements, have them call Frank Harrell to discuss specific details at (202) 957-6187.

Supplied By Hotel and/or AV Rental Company


See example photos further down this page.

Technical Requirements

Supplied by IGRA Convention Committee

Red items will be supplied by Frank Harrell.

Floor Personnel

Numbers in (parens) indicates the minimum number of people needed at any given time.



Other Items:

If projectors are supplied by Frank Harrell, use the following distances from screen to position projector tables.

Screen size Minimum Distance Maximum Distance
10' 15.5' 18.5'
12' 19' 21.5'
Make sure delegates tables don't interfere with projector placements.

More examples of past Convention setups

First posted Dec 18, 2015
Last update May 21, 2020