1. At 12:57 PM the President called the IGRA Board Meeting to order. The entire Executive Board was present as well as 18-20 Trustees.
   • A quorum was met.
   • The minutes of the last IGRA Board Meeting, April 8, 2011 which was held at the Hilton Hotel Fort Lauderdale, FL were approved.
   • The President thanked CGRA for hosting the Board Meeting, and thanked Charlie's for providing lunch. John Beck, CGRA's Trustee, thanked everyone for coming and welcomed them to the CGRA rodeo.
   • On the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. Some, but not all, of these meetings took place.
   • The use of Junior Bulls versus Steers has improved scores and uses better animals. But not all agreed.
2. President - IGRA Quarterly Successes
   • IGRA took a survey at Fort Worth, but he never revealed the results.
   • IGRA had a booth at IML.
   • The IGRA video, "It Gets Better", was touted as a great success. But after seeing it a few times, I realized they did not say what "It" was. I am assuming the gay lifestyle.
   • IGRA's new web site will be launched in July 2011. (Author's note. It went on-line on July 15th around noon. It takes 30 seconds to load the first page.)
   • FGRA's Trustee Bobby Fender represented IGRA at Gay Days.
   • Regional Dance Competitions seem to be picking up.
   • Multiple Rodeo Schools are being held around the country.
   • Jeff Blum, who is a paid consultant for Hilton Hotels will put on a seminar in the future on the subject of: "how we manage our organization".
3. President's Challenges
   • The President spoke on how the Horse Virus (Equine Herpes Virus) was properly handled. They were no state quarantines.
   • The President said the two grants from Bud Lite are "stuck" and he will try to see if he can get them to send the $20,000 expected. ($ 5,000 for University, and $ 15,000 for Finals)
   • He is concerned about the lack of a number of Trustees at rodeos and how they operate.
4. President's Opportunities
   • The new web site will have blogging capabilities.
   • Brian Helander has offered to give a class at the next University on "Emergency Procedures". The class will deal with actions IGRA/Associations should take if they have such events as a sniper, or weather related event like a tornado or hurricane.
   • Royalty is doing a good job this year.
   • IGRA wants to better standardize Membership Lists sent to IGRA. They want to have all files submitted in a common format such as Excel, but they have yet to name the format, nor the frequency of submission. Stay tuned, it will be issued soon. But the more IGRA standardizes it appears the Associations are nationally owned and this has income tax and other implications.
5. President's Priorities
   • The President said he wanted to "leverage the IGRA web site", but he failed to give examples.
   • He wants to fine tune sponsorship opportunities.
   • He is still looking for someone to head up Public Relations and Marketing.
   • He wants World Gay Rodeo Finals, Convention, and next year's University to run smoothly.
6. Vice President
   • Royalty is doing very well.
   • Their goal this year is $ 15,000 in fund raising.
   • So far this year they have raised $ 10,000, $ 6,500 for IGRA and the remainder for the Mother Shepard and the Trevor Projects.
   • Royalty competition will be at the host hotel in San Diego, CA. This hotel has a grand foyer and very high stair case, which IGRA would like to decorate appropriately. Welcome home Scarlet!
   • Applications should be submitted and in by Sept 12, 2011.
   • 1st Runner ups are also eligible to compete.
   • Songs have been selected for dance competition for both Advanced and Line.
   • The Autry Museum is conducting a GLBT Educational series.
   • IGRA received an award for organization of the year from the Imperial Sovereign Empire of Arizona, Inc.
7. Secretary
   • Appreciation awards this year must be submitted by October 1, 2011.
   • International Awards have already closed.
   • Tuesday, September 13th is the 60 day cut off for Convention. This is also the date for all bylaw and standing rules changes need to be at their respective chairs.
   • Also Member Associations renewals are due .
   • Rodeos held after May 12, 2012 must be approved in San Diego, CA's Convention. Send applications to Secretary by November 3, 2011.
8. Treasurer
   • IGRA has the following accounts receivable:
     Bud Lite $ 5,000 University Dance Sponsor
     Bud Lite $ 15,000 Finals Sponsor
     GLRHF $960.64 Foundation Expenses
     Sonny Koerner $ 101.40 Mr. 10 year Buckle
     LGRA $206.39 Association Insurance
   • Sunshine Stamped has NOT submitted their settlement sheet which was due May 8, 2011. (More on this later in minutes, because the Board did not sanction FGRA's rodeo next year because of this debt.)
9. Administrative Assistant
   • Insurance for each Association's Officers and Directors is very important, especially if there are law suits. The Insurance Forms are on the IGRA web site. It costs approximately $ 200 a year for coverage which is about 1/8th the normal cost for this coverage.
   • Be sure to send new membership lists periodically. He needs them.
   • Please place the ad for the World Gay Rodeo Finals in every Association Program.
   • Weather insurance is available at a very reasonable cost. See Tommy Channel, and he will deal with Kaliff Insurance for your association. Kaliff is out of San Antonio, TX.
10. Judges
    • The committee introduced Tom Sheridan as a Student Judge. His first student judging took place at the Fort Lauderdale rodeo.
    • The Judges Chairs recommend Clint Coil to enter the IGRA judging program as a Student Judge.
    • Reminder: the Rodeo Review Request Procedure Process is for "misinterpretation or misapplication" only, and NOT "judgment calls'.
    • IGRA Finals in Ft Worth judging assignments are being developed.
11. Trustees
    • All rule changes must be submitted by September 13, 2011
    • There will be an EPRB Meeting immediately following the Trustee Meeting.
12. Animal Issues
    • Kelly Peebles led a long discussion on the advantages of Junior Bulls versus Steers, and said categorically that stock contractors are NOT bringing the right animals.
    • He recommended the development of a biological checklist, but he did not detail what this list would entail.
13. Archives
    • Please send in any older programs or articles that would be useful for the archives. Even old IGRA Rule Books are needed. Contact Brian Rogers.
    • Brian Rogers met with Patrick Terry to retrieve the IGRA Archives. These IGRA Archives were brought to the house of Frank/Tom and during the next three days after rodeo, items in the archives were sorted by association, and then chronologically organized into storage bins. Presently all IGRA archives, not in the Autry Museum are in Frank/Tom's basement, except two boxes of financial documents.
    • An effort will be made to bring these financial documents here also, so everything is in once place.
    • The ultimate storage area needs to be found, but this is better than where they were.
14. Miscellaneous Comments
    • Health and Safety is collecting data on Junior Bulls.
    • Public Relations Chair still needs to be filled.
    • University Chair is Patrick Terry
    • University Members are: Jeffrey Neal, Rik Kelly, Mike Sanders, and Ed La Brash.
    • University Committee hopes to have class schedule up by the end of the summer, and registration up and running by the end of the rodeo session.
15. The IGRA Board adjourned at 2:54PM.

IGRA Trustees Meeting
Jefferson County Fairgrounds, Golden, CO
July 8, 2011

1. Trustee Chair Bill Chapman called the meeting to order at 4:10 PM
   • Minutes were approved from the last Trustee Meeting in Fort Lauderdale.
   • There were no variance requests.
   • There was no old business.
   • Under new business the 2012 rodeos were approved for: Phoenix, Fort Worth, and Palm Springs.
   • FGRA applied for sanctioning, but it was denied. The reason is they have not submitted their settlement sheet from their last rodeo. Nor have they submitted funds to IGRA. FGRA did the same thing last year and later IGRA "gave in" and sanctioned FGRA. There seemed to be little sentiment that they will again be allowed to act as a rogue association without severe penalty.
   • FGRA is one of the largest rodeos of the entire circuit, but the Trustees seemed to be tired of their behavior. In addition to this and last year, several Trustees pointed out other FGRA occurrences of lack of compliances.
2. The Trustees Meeting was adjourned at 4:07 PM