1. At 1:00 PM the President called the IGRA Board Meeting to order. The entire Executive Board was present as well as about most of the Trustees. A few Trustees were not present due to problems at their home cities.
   • A quorum was met.
   • The minutes of the last IGRA Board Meeting, November 10, 2011 which was held at the Mission Valley Hilton, San Diego, CA was approved.
   • The President introduced the new Trustees to the Board.
   • On the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. Some, but not all, of these meetings took place.
2. President's Report
   • Successes
     • 2011 Royalty raised over $ 15,000. This was the largest amount of money ever raised by Royalty.
     • 2011 closed the year with no deferred income.
     • 2011 World Gay Final Rodeo was a success. Huge number of attendees and merchandise sales.
     • IGRA has an award of $ 25,000 from Bud Lite and good relations with James Ramey.
   • Traits of a good Rodeo School
     • Good mix of events
     • Safety, non-threatening
     • One on one training
     • Marketing plan for the school, maybe even classroom instructions
     • Inexpensive
     • Various times of the year, i.e., spring, mid-rodeo season, shortly before your Association's own rodeo
   • This year some Associations have been lost to IGRA, but he did not specify which.
   • Opportunities
     • This year Bud Lite will fund at least two rodeo schools.
     • Royalty has set a goal of collecting $ 25,000.
     • The IGRA Store and Travel site need to be better exploited.
     • IGRA needs to reach out and assist struggling Associations
     • IGRA has formed a Bylaws Implementation Group to revise the IGRA Bylaws and Standing Rules.
3. Vice President's Report
   • There will be Royalty at all rodeos this year, even Canada, who does not have Royalty.
   • We need to follow the guidelines in the class on "Use or Abuse of Royalty".
   • The IGRA Dance Contest has some issues.
     • Basically the problem is IGRA bylaws state dance competitors must register 30 days before the contest, but for the past 5-6 years this has not occurred. Most contestants register a day or so before, or even the day of the contest with no penalty.
     • After much discussion, and a review of Robert's Rules of Order, it was decided to temporarily suspend the bylaws as it pertains to the dance competition this year, and modify the bylaws at Convention.
     • Basically Standing Rule 15, Section 4, page 54 was temporarily suspended.
4. Secretary's Report
   • Please be sure all in attendance sign in, even observers to the Board meeting.
   • IGRA should review their selection of Committees. Maybe some of the Ad Hoc committees should be permanent, and vice-versa.
   • New Rule Books for 2012 have arrived from the printer and will be distributed to all Board members, all Associations, and anyone who requests one. But you have to ask.
   • The Rodeo Check List has been updated.
5. Treasurer's Report
   • Nothing to report. Proposed distribution of Bud Lite sponsorship of $ 25,000 will be discussed in New Business.
6. Trustee Chair's Report
   • Ed Barry, ILGRA, is the new Trustee Chair.
   • Be sure that all Trustees learn their duties as a Trustee.
   • Trustees are there to settle disputes
   • Trustees have a weighty job, take it seriously.
7. Corporate Auditor
8. Ed Barry is the Corporate Auditor.
9. In his audit for the past fiscal quarter, he selected 10% of all transactions and audited them.
10. Ed Barry found no discrepancies.
11. A question from the Board was, if Ed ran finances at Finals how could he be unbiased as an auditor of his work. He basically stated there were two people running financials, and he would never jeopardize his CPA career to be biased in an IGRA audit.
12. Membership
    • Ron Trusly stated the Sonoran Association no longer exists, and he wanted IGRA to write letters offering free membership in AGRA if they plan to compete in 2012.
13. Royalty's Report
    • They have raised their 2012 goal to collect $ 25,000.
    • They have selected two charities for 2012.
      • The Trevor Project
      • National Ovarian Cancer Organization
    • Royalty is creating a new Royalty logo, and will ask Board approval at the next Board meeting.
14. General Announcements and Issues
    • The dance competition will begin at 8 PM, January 13, at the host hotel.
    • 2012 World Gay Finals Rodeo (WGRF) will move to a better arena, called the Justin Arena, at the Watt Rodeo Arena in Fort Worth, Texas. The date for Finals has been moved back to Oct 18-21, 2012. This means that Convention in Las Vegas also had to be moved back to November 8-11, 2012.
    • Janie Van Saten is the 2012 WGFR Rodeo Director. Future Rodeo Director's in this order are Patrick Terry, Clark Monk, Dan Nagel, and Laura Scott.
    • University 2013 and 2014 will be held in St Louis at the Crowne Plaza Hotel.
15. New Business
    • The Travel store, by YTB, needs a better contract.
    • We have a verbal contract with Bud Lite for 2012 in the amount of $25,000. The contract should be finalized by March 2012.
    • Chicago's and the Bay Area's dates for rodeos were approved.
    • The previous budget expenditure for the Bud Lite sponsorship which was deferred was passed.
    • Ed Barry was elected as the 2012 Auditor.
    • There were ten presentations for the money to support rodeo schools. All ten Associations spoke as to why they should get the funding. After an hour's discussion, it was finally decides that each of IGRA's Divisions would get $ 1,000. Then those Divisions stood and argued among themselves who should get the funding. It was finally decided that these Divisions would receive $ 1,000 for their rodeo schools.
      • Div 1 - GSGRA
      • Div 2 - NMGRA
      • Div 3 - IAGRA
      • Div 4 - ILGRA
16. The IGRA Board Meeting was adjourned at 6:44 PM.

IGRA Trustees Meeting
Crowne Plaza Hotel, St Louis, Missouri
January 13, 2012

1. The meeting was called to order at 6:55 PM
2. A Roll Call was made of all attendees.
3. The minutes of the last Trustee meeting at Mission Valley Hilton, San Diego, CA on November 10, 2011 were approved.
4. There was no Old Business.
5. There was a very long discussion on whether or not to disqualify a contestant's approach to Chute Dogging. This discussion lasted over 20 minutes. It was decided to defer the discussion until Judge Mike Lentz could be present.
6. There was a discussion that when Association Membership Lists are provided to IGRA, they should include the county in which that member resides.
7. The newly revised Rodeo Rules Checklist was approved.
8. The Trustees meeting adjourned at 7:25 PM

There was an EPRB meeting following the Trustees meeting

Respectfully submitted by Tom Lott, ASGRA trustee