1. At 10:05 AM the President called the IGRA Board Meeting to order. The entire Executive Board was present as well as most of the Trustees. A few Trustees were not present due to work schedules or finances at their home cities.
   • A quorum was met.
   • The minutes of the last IGRA Board Meeting, January 13, 2012 which was held at the Crowne Plaza Hotel, St Louis, Missouri were approved.
   • On the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. While this was the plan, no one mentioned if the Committee meetings occurred.
2. President's Report
   Shepler's has contacted IGRA and wants to be a $ 12,000 sponsor for the rest of the 2012 year. Their sponsorship will help fund Royalty Competition, Finals, and Convention. Nathan Zimmerman from Shepler's made a presentation to the Board and mentioned they would also like to make contacts with individual Associations, especially in those cities where Shepler's have stores. The Shepler's contract will not affect any of the IGRA merchandise which we sell.
   • The President mentioned the Ameri-Games to be help in Las Vegas and said it might be possible for NGRA to produce two rodeos in the year 2013. There was discussion on whether IGRA should put on more rodeos other than Finals.
   • The President mentioned that Insurance forms must be given to Tommy Channel by the Monday before your Association holds a rodeo.
3. Vice President's Report
   • IGRA Royalty will be at all rodeos this year, even Canada.
   • IGRA Royalty now consist of ten active Royalty members.
   • Royalty has been designing a Royalty LOGO. The LOGO was shown and approved as official. The LOGO looks very professional.
   • The VP gave out information via CDs for the 2012 Royalty Competition at Finals.
   • The VP plans to have a small primer class 30 minutes prior to Royalty competition.
4. Secretary's Report
   • There were 14 people who assisted IGRA at the NYC Expo.
   • Bud Light paid for the rental space at the NYC Expo
   • ASGRA sold both mechanical bulls, named Brutus and Bam-Bam, to IGRA, and they are now stored in northern NJ.
   • There were 200 riders of the bills at the NYC Expo.
   • They did not have enough riding gloves and need more.
   • The Secretary thanked Mike and Mike who housed five of the participants at their home for the weekend.
   • Tom Lott recommended that IGRA repair the springs in one of the bulls to have both operable, and then move one of the bulls to be housed west of the Mississippi River for use my western Associations. The IGRA Board listened but no one made any comments on his suggestion.
5. Treasurer's Report
   • The Treasurer discussed which Associations and which individuals still owed IGRA money. There were about six names.
6. Trustee Chair's Report
   • Ed Barry, ILGRA, is the new Trustee Chair.
   • Ed asked that all Trustees learn their duties as a Trustee.
   • Trustees are at rodeos to settle disputes
   • Trustees have a weighty job, take it seriously.
   • Kelly Peebles will be the head Trustee at the OGRA rodeo.
7. Corporate Auditor
   • Ed Barry is the Corporate Auditor.
   • In his audit for the past fiscal quarter, he selected 10 % of all transactions and audited them. He does not audit deposits.
   • Ed Barry found no discrepancies.
   • He discussed that he has not yet determined if he needs an Audit Committee. Tom Lott mentioned that the Bylaws are contradictory…in one place it says the Auditor can appoint an Audit Committee if he wants, and at another place it states the duties of the Audit Committee.
8. Membership
   • There were side discussions which said the Sonoran Gay Rodeo was applying again to become an Association.
9. Royalty's Report
   • They have raised their 2012 goal to collect $ 25,000.
   • Royalty is trying to gather the data of 1st and 2nd Royalty from past years and add this data to the website….with photos if possible
   • Royalty is also trying to make contacts with elderly gay individuals.
10. General Announcements and Issues
    • Marketing/Media….starting to spend some money to market local rodeos. Advertising at NYC Expo and Finals are examples of this marketing. University can also be a tool in marketing.
    • Someone mentioned that there should be a General Purpose Handbook on methods for "getting butts in the seats".
    • It was mentioned that presently there is one position for both Marketing and Public Relations. It was suggested that this one Chair be divided into separate Committees because the skill sets of each are very different. If this split occurs, then there should be Bylaw changes.
    • There was a recommendation that potential Board candidates should run for office and campaign, and not be nominated from the floor as in the past.
    • Finals Rodeo Director, Janie Van Santen, mentioned the arena in Fort Worth was obtained and that the host hotel will be a Holiday Inn in Arlington, TX. She needed a variance for the width of the arena as it is only 112 feet wide. She also mentioned that the pricing for tickets was set at $ 20 a day or a two-day weekend pass for $30.
    • The Chicago Windy City rodeo has been cancelled as they do not have the money to put on a rodeo. The IGRA Board meeting which was to be held in Chicago has been moved to the Detroit rodeo.
    • The IGRA official travel store is now closed and the logo should be removed from Association websites.
    • It was moved and seconded that IGRA approve the contract with Shepler's for their $ 12,000 sponsorship.
    • Someone recommended that there should be a press release after every successful rodeo.
    • The Rodeo Rules Committee mentioned three points.
      • Update the website for transporting animals across state lines
      • Add the missing Rodeo Rule for fines on inappropriate stock
      • Clarify the use of Jr. Bulls and Bulls
    • The Bylaws Implementation Committee made several points:
      • IGRA was incorporated as a Nonprofit, yet the Bylaws say it is a Not for Profit. The Bylaws need to be corrected.
      • IGRA should comply with the 2002 Sarbanes Oxley law and develop a Whistle Blower Policy and a Records Retention/Destruction Policy. (Footnote: Tom has drafted both of these.)
      • Finally it is believed that IGRA needs to be audited by a licensed CPA in the State of Colorado.
    • The Gay Games will occur in 2014 in Cleveland and Akron, Ohio.
    • IGRA Merchandise Chair has appointed Jack Truman (aka, Trixie) as Manager of Merchandise at the 2012 World Gay Finals Rodeo. There are currently two approved embroidery vendors.
    • IGRA Annual Convention will be at the Tuscany Casino in Las Vegas, November 8-11, 2012 and they are seeking sponsors.
    • Hall of Fame will have three Inductees this year.
    • Archives Committee mentioned they are still missing approximately 40 rodeo programs; and need Association pins, buckles and posters. To donate items please see Brian Rogers or Frank Harrell.
    • University was discussed and they plan to start the IGRA Board meeting early, but IGRA cannot give the University Committee an approved budget until late fall 2012 after they create their budget.
    • The IGRA Board Meeting was adjourned at 3:24 PM.

Trustees Meeting
Hilton Garden Inn, Oklahoma City, Oklahoma
May 25, 2012

1. The meeting was called to order at 3:33 PM
2. A Roll Call was made of all attendees.
3. The minutes of the last Trustee meeting on January 13, 2012 which was held at the Crowne Plaza Hotel, St Louis, Missouri were approved.
4. There was no Old Business.
5. There was a need for several variances. These were:
   • Best Buck in the Bay's arena was only 109 feet wide. Variance was approved.
   • Finals arena is 112 feet wide. Variance was approved.
   • At Finals it was recommended that State flags not be used.
6. There was a very long discussion Jr. Bulls vs. Bulls. How to keep them in separate pens and how to demand that stock contractor bring the correct animals.
7. There was a continuing discussion on Chute Dogging and how much of the decisions are value judgments by the Judges.
8. All Trustees should email the next Association holding a Rodeo if they will attend or will be sending an Alternate.
9. The NGRA lack of having a Vet on site when the rodeo started was discussed and the Trustees voted to keep the $ 1,500 fine in place.
10. After the Trustee meeting there were two discussions on EPRB issues.
11. The Trustees meeting adjourned at 4:46 PM

Respectfully Submitted, Tom Lott, ASGRA Trustee

Respectfully submitted by Tom Lott, ASGRA trustee