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IGRA Board Meeting Minutes
Jefferson County Fairgrounds, Golden, CO
July 11, 2014
First posted Oct 3, 2014
Last update Jan 26, 2026
Minutes taken by ASGRA Trustee Tom Lott

Board Meeting

  1. At 10:45 AM the President called the IGRA Board Meeting to order. The entire Executive Board was present as well as most of the Trustees. A few Trustees were not present due to work schedules or finances at their home cities.
    • A quorum was met.
    • The minutes of the last IGRA Board Meeting, January 17, 2014, which was held at the Hilton Garden Inn Midtown, Oklahoma City, OK, were approved.
    • On the Monday night before IGRA Board Meetings, there were supposed to be telephonic Committee Chair meetings. While this was the plan, no one mentioned if the Committee meetings occurred.
    • The IGRA President went around the tables and had everyone introduce themselves. Seventeen were present.
  2. President's Report
    • The President asked that the BOD again use the 10 minutes rule for debate of any items under discussion.
    • Then the President deferred his report.
  3. Vice President's Report
    • The Vice President said that Royalty for WGRFs was coming along well.
    • He mentioned he will send out the need for Royalty Judges from the various Associations soon.
  4. Secretary's Report
    • The Secretary stated that National Awards for Community non-members was due in October.
  5. Treasurer's Report
    • The Treasurer said that his June Financials has not yet been completed, but that he will finish them soon.
    • He mentioned two Associations still owed $ 242.47 for Director & Officer Insurance.
  6. Trustee Chair
    • It was stated that the Trustees will meet after the Board Meeting, but that there will be no EPRB meeting.
  7. Administrative Assistant
    • There was no report.
  8. Auditor's Report
    • There was no report.
  9. General Announcements, Issues, and Committee Reports
    • The President said that the Stock Contractor for Gay Games 9 Rodeo has been conditional approved. There have yet to be made minor changes in that contract.
    • The President went on to say that the WGRFs contract has been approved and signed.
    • The President has met with James Ramey, Anheuser Busch Representative, and they discussed James's resignation.
    • Basically, the Anheuser Busch contracts have been approved and signed for the past few years, but not yet paid.
    • The Membership Chair stated that there is some interest in organizing an Association in North Dakota.
    • Royalty said that 65% of the funds for this year have been raised.
    • CNN, with Lisa Lang, will be present in today's BOD Meeting, and will be at the RMRR.
    • The VP asked if we still needed a Dance Competition, as there seems to be waning interest in it. He is still investigating the issue.
    • The Final Rodeo Director said the Finals Web Site is up and running. Dinner tickets have been set at $ 15 each. Volunteer forms are up. Selected Buckles have been sponsored. The Stock Contract is in place.
    • IGRA University in 2015 will be headed by John Hill and Lisa Smith. Room rates have been negotiated at $ 99, which is a bargain.
    • Gay Games said we are 28 days out from that rodeo. We have currently 98 contestants. The rodeo income is believed to be $ 128,599 and the rodeo expense is listed at $ 111,000.
    • Janie Van Santen has been selected as the Grand Marshall for Finals.
    • Robert Thurtell has been selected as the 2015 Finals Rodeo Director.
  10. Old Business - there was no Old Business.
  11. New Business
    • Board Meetings for 2015 were set at:
      • University at San Antonio, TX
      • DSRA at Little Rock, AK
      • Kansas City at Kansas City, MO
      • Convention at St Petersburg, FL
  12. Association Announcements were made.
  13. The IGRA Board Meeting was adjourned at 2:40 PM.

Trustees Meeting

  1. The meeting was called to order at 2:45 PM.
  2. A Roll Call was made of all attendees.
  3. The minutes of the last Trustee meeting which was held at the Hilton Garden Inn Midtown, Oklahoma City, OK, were approved.
  4. Old Business - there was no Old Business.
  5. New Business - there was discussion of who should the Trustee nominate for Trustee Awards. The following names were submitted from the floor and approved.
    • Ken Smith
    • Robin Cagle
    • Johhny Sias
    • Chris Dieu
    • Greg Begay
    • Mary Honeycutt
    • Judy Munson
  6. After the Trustee Meeting, there will not be an EPRB Meeting.
  7. The Trustees meeting adjourned at 3:06 PM.

Respectfully Submitted,

Tom Lott
ASGRA Trustee